Frequently Asked Questions

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• Program: Hazardous Waste

  Topic: Registry , Reporting

  Toggle the submenu Is the HWP Registry open?

  Starting January 1, obligated parties are required to report on waste management activities, including manifesting, through the online HWP Registry instead of reporting through the Ministry of the Environment, Conservation and Park’s Hazardous Waste Information Network (HWIN) and instead of using paper manifests. 

  The regulated community no longer has access to HWIN to manage their accounts and pay fees associated with activities from 2022 or earlier.

  If necessary, the ministry will contact generators to address balances remaining in HWIN pre-paid accounts from 2022.

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• Program: Hazardous Waste

  Topic: General , Registry , RPRA Program and Registry Fees

  Toggle the submenu Is there a fee to set up an account in the HWP Registry?

  No, there is no fee to create an account in the HWP Registry. Fees will be tied to the activities that generators report on or that are reported on their behalf (e.g., manifests and on-site storage, processing and disposal).

  View the 2023 HWP Registry Fees Schedule

  See FAQ: When will I have to pay fees?

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• Program: Hazardous Waste

  Topic: AGD , Generator , Registry

  Toggle the submenu What is the difference between partial and full delegation?

  Full delegation: when generators hire service providers to do all the facility and waste stream management, reporting and fee payment in the registry on their behalf, and they never have to set up accounts or use the registry.  

  Partial delegation: when generators want to set up their own account in the registry and pay their own fees, they can still delegate facility and waste stream management and other reporting activities to a service provider.  

  Please note delegation is not needed for a service provider to create manifests for your facility. Delegation is needed only for a service provider to help manage a generator’s facility and waste stream information (e.g., register or edit waste streams) or sign off on manifests on the generator’s behalf. 

  Comparison of delegation options

  Function	Full delegation	Partial delegation	No delegation
  Create my own generator registry account and register my own facilities		⚫	⚫
  Register my own wastes		⚫	⚫
  Create my own manifests		⚫	⚫
  Sign my own manifests (including corrections)		⚫	⚫
  Have an AGD register my facilities	⚫
  Have an AGD register my wastes	⚫	⚫
  Have 2 or more AGDs register and manage waste at the same facility		⚫
  Have an AGD or other service provider create my manifests	⚫	⚫	⚫
  Have an AGD sign manifests on my behalf (including corrections)	⚫	⚫

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• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu Will my prepaid account balance in HWIN be transferred over to the HWP Registry?

  HWIN pre-paid balances have not been transferred to the HWP Registry. The regulated community no longer has access to HWIN to manage their accounts and pay fees associated with activities from 2022 or earlier.

  If necessary, the ministry will contact generators to address balances remaining in HWIN pre-paid accounts from 2022. The Ministry can be contacted at HazardousWasteProgram@ontario.ca

  Read RPRA HWP Registry Fees Schedule

  See FAQ: Will I pay my fees using a prepaid account like in HWIN?

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• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu Will the new Registry be through HWIN (the Hazardous Waste Information Network)? Will HWIN still be a thing?

  As of January 1, 2023, generators, carriers, and receivers of industrial hazardous or liquid waste are required to report their hazardous waste management activities and pay fees through RPRA’s digital Hazardous Waste Program (HWP) Registry or HazTrack mobile app and instead of through HWIN (the Hazardous Waste Information Network).

  The HWP Registry is open since November 15, 2022, to allow generators or their delegated service providers (also referred to as an “authorized generator delegate”) to create an account and add facilities and waste streams.

  HWIN pre-paid balances have not been transferred to the HWP Registry. The regulated community no longer has access to HWIN to manage their accounts and pay fees associated with activities from 2022 or earlier.

  If necessary, the ministry will contact generators to address balances remaining in HWIN pre-paid accounts from 2022. 

   

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• Program: Hazardous Waste

  Topic: General , Generator , Registry

  Toggle the submenu Will all generators be required to use the new Registry?

  All information required to be reported under the Hazardous Waste Program and Regulation 347: General – Waste Management will need to be submitted through the new Hazardous Waste Program Registry starting January 1, 2023.

  However, the amended Regulation 347: General – Waste Management makes clear that a generator can delegate reporting activities to a service provider, so service providers can submit the required information to the Registry and pay fees on behalf of the generator.

  See FAQ: Where can I find information about the Hazardous Waste Program and associated regulations

  See FAQ: what is delegation?

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• Program: Datacall

  Toggle the submenu In section 2.2, what is the definition of a garbage set-out limit?

  The Datacall User Guide defines a set out limit as no additional bags/bins/carts being allowed beyond the limit, even if there is a bag tag program or additional garbage fees for extra bags.

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• Program: Excess Soil

  Topic: Registry

  Toggle the submenu Who needs to file notices?

  As required under the regulation, Project Leaders, Owners and Site Operators are required to use the Excess Soil Registry to file notices for certain Project Areas, Reuse Sites, and Residential Development Soil Depot sites where Excess Soil is generated, transported, temporarily placed, and deposited.

  Project Leaders, Owners and Site Operators can also assign an Authorized Person to file a notice and pay fees in the Registry on their behalf.

  Role definitions

  Project Leader

  In O. Reg. 406/19, the Project Leader means, in respect of a project, the person or persons who are ultimately responsible for making decisions relating to the planning and implementation of the project.

  The Project Leader is responsible for ensuring that a Project Area Notice is filed if required. They must always complete and sign the required declarations that are a component of the notice being filed and pay Registry fees.

  Owner

  A person who owns the land, with an interest upon whose credit, behalf, privity or direct benefit an improvement is made to the premises.

  For a Reuse Site or a Residential Development Soil Depot, an Operator may complete all aspects of the relevant notice filing in the Registry.

  Operator

  A person who has the charge, management, or control of a site. An Operator may be an owner of a property, lease a property or be contracted to operate a Project Area Site, Reuse Site or Residential Development Soil Depot.

  For a Reuse Site or a Residential Development Soil Depot, an Operator may complete all aspects of the relevant notice filing in the Registry.

  Authorized Person

  A person who is authorized by the Project Leader, Owner, or Operator of a site, to complete a notice filing and pay fees on their behalf.

  The Authorized Person can initiate a notice in the Registry if permitted to by the Project Leader, Owner, or Operator of a site, and can complete all required notice information and pay applicable fees on their behalf.

  Qualified person (QP)

  QPs under the regulation have the same meaning as section 5 and 6 of Ontario Regulation 153/04 (O. Reg. 153/04).

  Section 5 of O. Reg. 153/04 defines a Qualified Person as professional engineers and geoscientists – these are the persons who may oversee or conduct environmental site assessments or complete certifications in a Record of Site Condition. Section 6 of O. Reg. 153/04 sets out the requirements for Qualified Persons who conduct or oversee a risk assessment.

  A QP may be designated as an Authorized Person by the Project Leader or by an Owner/Operator to file a notice to the Excess Soil Registry on their behalf.

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• Program: Blue Box

  Topic: General , Management activities , Producer , Registration , Reporting

  Toggle the submenu Why do I have to pay the RPRA Registry fee for Blue Box in 2021 if the program doesn’t transition until 2023?

  RPRA’s Registry fees cover the costs related to compliance and enforcement and other activities required to administer the regulations under the RRCEA, and building and operating the Registry.

  The Registry fees cover expenses in a given year (e.g., 2021 fees cover 2021 expenses). 2021 fees for Blue Box cover the Authority’s costs to undertake activities to implement the regulation in 2021, which include:

  • helping obligated parties understand their requirements
  • ensuring producers register and report their supply data by the deadline in the regulation
  • compliance, enforcement, and communication activities

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• Program: Batteries , Blue Box , Hazardous and Special Products , ITT/AV , Lighting , Tires

  Topic: Environmental Fees , Producer , Retailer

  Toggle the submenu What are the rules around charging an environmental fee?

  Consumer protection laws in Ontario prohibits the misrepresentation of charges, which means that producers or retailers cannot misrepresent any visible fees as a regulatory charge, tax, RPRA fee or something similar. Consumers who have questions or concerns about a specific transaction or want to report a misrepresentation can contact the Ministry of Public and Business Service Delivery at 1-800-889-9768.

  As of March 2023, the promotion and education requirements related to environmental fees have been removed from the Tires, Batteries, Electrical and Electronic Equipment, and Hazardous and Special Products regulations. No changes were made to the Blue Box Regulation as it never contained promotion and education requirements related to these fees.

  RPRA’s compliance bulletin Charging Tire Fees to Consumers has since been revoked and RPRA has ceased its enforcement of promotion and education requirements for visible fees across all materials.

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