Each year, Ontario generates about 25 million cubic metres of excess soil. This is soil dug up during construction and excavation activities that must be removed from the development site. Much of this soil is a valuable resource that can be sustainably reused to benefit the environment. However, proper management of excess soil is necessary to protect the quality of ground or surface water and land, ensure the safety of local communities and prohibit illegal dumping.
Rules related to the reuse of excess soil in Ontario are detailed in the On-Site and Excess Soil Management Regulation, O. Reg. 406/19 (Excess Soil Regulation) under the Environmental Protection Act, including risk-based soil quality reuse standards, requirements for planning and tracking the reuse or disposal of excess soil from projects prescribed in the regulation and requirements for prescribed larger excess soil reuse site operators to have procedures in place to better understand the soil they receive.
The new rules will help significantly reduce greenhouse gas emissions from transporting soil, reduce illegal dumping, decrease damage to our roads, decrease the amount of healthy soil going to landfill and reduce costs for building and development businesses due to cost savings associated with decreases in transportation and landfilling of excess soil.
As part of the regulation, project leaders, owners and site operators have requirements to file notices for certain project areas, reuse sites, and residential development soil depot sites where excess soil is generated, transported, temporarily placed and deposited.
The Authority is responsible for establishing and maintaining the registry where the required notices will be filed, as directed by the Minister of the Environment, Conservation and Parks. The Ministry of the Environment, Conservation and Parks will continue to be responsible for policy and programs related to excess soil and will continue to conduct compliance and enforcement activities under the Excess Soil Regulation. Please direct all questions related to the regulation to the ministry via MECP.LandPolicy@ontario.ca
Once the registry is implemented, the Authority will:
- Operate the registry to enable regulated persons to comply with registration and notice filing requirements outlined in the regulation
- Enable The Ministry access to notice filings and associated data
- Enable public access to the information contained in notice filings
- Set and collect fees in a transparent and consultative manner to recover the costs for the registry development, deployment and ongoing support to regulated persons
- Support stakeholders with training and resources to enable effective and efficient use of the registry
The regulated community will begin filing their notices using the registry ahead of the January 1, 2022, effective date in the Excess Soil Regulation.
The registry project will be completed in two phases. Phase one of the project will develop the essential components to allow regulated persons to register and begin filing and updating their notices ahead of the effective date of January 1, 2022. Registry users will receive training and support to create their registry account and learn how to use the new system at least one month before to avoid any disruption to businesses or their projects.
Phase two of the project will begin later in 2022 and develop additional functionalities to be defined in consultation with the Ministry and industry stakeholders. Information related to the timing and components of phase two of the registry project will be posted to this page as it becomes available.
The Authority awarded PwC Canada the contract to build the technical components of the registry, per its Procurement Policy. The Authority and PwC Canada will work in close coordination with Ministry staff and industry stakeholders to ensure that the registry meets the requirements of the Excess Soil Regulation, the Minister’s direction and the business requirements of registry users.
Phase 1 project timeline
The registry will open for the regulated community to begin filing notices in December 2021. The following is an outline of the general timing and activities during phase one of the registry project. Updates will be added to this page once each stage is completed. If you would like to be notified when we post an update, please email us at email@example.com.
Phase 1 project stages
Understanding registry users’ needs and raising awareness about the registry: In the first stage of the project, the Authority will work in close coordination with the Ministry, PwC Canada and industry stakeholders to ensure the registry meets the business needs of registry users and the requirements of the Minister’s direction. An Industry Stakeholder Working Group has been established and will convene over the course of the project to provide input into the requirements and design of the registry. RPRA will also begin sharing information with wider industry stakeholders to raise awareness about the registry.
This stage has been completed and the registry build is on track. More details on the progress that has been made is available here.
Design and construction of the registry portal: At stage two the Authority and PwC Canada will work collaboratively with the Ministry and the Industry Stakeholder Working Group to develop and build the portal components, including account creation, and notice filing functionality. During this stage, the Authority will also develop guidance materials to ensure registry users know how to use the portal and complete their notice filing requirements.
Test portal and prepare to go live: At stage three, the registry portal will be thoroughly tested to address any system bugs or issues before the registry goes live. The Authority will also begin providing training sessions for registry users, ensuring they are ready to use the portal once it opens for notice filing. And, PwC in consultation with the Authority will work to get the portal ready to be publicly accessed and used by all registry users.
Portal goes live: The Authority will continue to provide training and capacity building to help prepare registry users’ to use the portal.
Ongoing operation and support: Finally, once the registry is live, the Authority and the Ministry will focus on supporting registry users with filling their notices through email, phone support and ongoing communications.
We will be posting information about the registry project, including project progress and updates, upcoming events and learning opportunities, and key dates and deadlines to our website. If you would like to be notified when we post an update or have a question related to the project, please email us at firstname.lastname@example.org.