Hazardous Waste Program Registry

On November 15, 2022, the Hazardous Waste Program Registry will open for account creation. Learn more.

Missed our recent learning events on the new registry? Check out the presentation materials.

Ontario’s Hazardous Waste Program ensures industrial hazardous or liquid waste is properly stored, transported, recycled, recovered and disposed to protect public health and the environment. Under this program, generators, carriers and receivers of hazardous and liquid industrial waste must report their waste management activities to the Ministry of the Environment, Conservation and Parks.

On April 21, 2020, the Minister of the Environment, Conservation and Parks directed the Authority to prepare a digital reporting service for the Hazardous Waste Program. The new reporting service will support the ministry’s goal of ensuring that hazardous waste is safely managed, while making it easier for the regulated community to report their hazardous waste management activities.

On April 12, 2021, the Minister of the Environment, Conservation and Parks issued new directions to the Authority extending the launch date of the Hazardous Waste Digital Reporting Service from January 1, 2022 to January 1, 2023. The Authority advised the Minister to extend the timeline by one year to ensure the regulated community has sufficient time to adapt to the new system and so the Authority can engage stakeholders in meaningful consultation to understand their needs throughout the development of the digital reporting service.

The ministry’s Hazardous Waste Program initiative is unrelated to the wind up of the Municipal Hazardous or Special Waste Program currently operated by Stewardship Ontario, Product Care Association, Automotive Materials Stewardship and SodaStream or the new Hazardous and Special Products Regulation.

Transitioning to the HWP Registry

In April 2022, the Ontario government finalized amendments to Regulation 347: General – Waste Management  under the Environmental Protection Act that requires generators, carriers and receivers to report information through a digital reporting system currently being built by the Authority. The government also finalized a new Subject Waste Program Regulation under the Resource Recovery and Circular Economy Act, 2016 that will maintain current fee exemptions for certain hazardous waste management activities from Regulation 347 to the new Registry.

As directed by the minister, the Authority is responsible for:

  • Providing a digital reporting service (including registration, reporting, information management, and related items) that enables regulated persons to comply with the information reporting requirements of the Hazardous Waste Program.
  • Setting and collecting fees in a transparent and consultative manner.
  • Supporting stakeholders who report under the Hazardous Waste Program.

The ministry will continue to oversee the Hazardous Waste Program and be responsible for compliance and enforcement activities.

The new digital reporting service, or the Hazardous Waste Program Registry, will replace the current Hazardous Waste Information Network (HWIN) and will include an online reporting portal and electronic manifesting solution.

Key Dates

Date Activity
Summer to early Fall 2022 If currently an HWIN user, recommend managing pre-paid account balances and ensuring data in the system is accurate and up to date.
Why? In the fall, RPRA will be migrating some of your HWIN data to the new registry to minimize the volume of data you would have to enter from scratch.
Note HWIN pre-paid balances will not be transferred to the new registry – managing and monitoring your pre-paid account balances now, may help you avoid having to request/obtain an HWIN refund later.
Fall 2022 RPRA to provide comprehensive training for registry users, including materials posted to website and interactive training sessions
Fall 2022 RPRA to publicly consult on fees for registry users
November 15, 2022 Registry open for users to set up their registry accounts, including facility and waste stream information, so they are prepared to meet their reporting requirements and start manifesting on January 1, 2023
January 1, 2023 Regulatory requirement to report on waste management activities, including manifesting, through RPRA’s new, digital registry, takes effect

Development process

Development of the Hazardous Waste Program Registry is underway.

The Registry will be made up of two main components: registration and manifesting. The registration component will enable the regulated community to create user accounts and submit on-site reports. The manifesting component, which will include a tracking and reporting system and a mobile app, will be used to track shipments of hazardous waste.

The Authority will provide training and support for generators, carriers and receivers of hazardous and liquid industrial waste on how to set up their user accounts and use the new system. Detailed information will be provided as it becomes available.

The Authority awarded PwC Canada and Vyana as the technology partners to build the technical components of the Registry, in accordance with the Authority’s Procurement Policy.

Project stages

The following is an outline of the various stages in the development process. Updates are posted below and will continue to be added to this page throughout the project stages.

NEW: Read our June 2022 progress update

  • Understand users’ needs and raise awareness about the Registry
    The Authority will work in close coordination with the Ministry, technology partners and industry stakeholders to ensure the Registry meets the business needs of users and the requirements of the Minister’s direction. An Industry Stakeholder Design and Development Group has been established and will convene over the course of the project to provide input into the requirements and design of the new system. RPRA will also begin sharing information with wider industry stakeholders to raise awareness about the Registry.
  • Design and construction of the Registry
    The Authority and its technology partners will work collaboratively with the ministry and the Industry Stakeholder Design and Development Group to develop and build the components of the digital reporting service, including account creation, on-site reporting, electronic manifesting and tracking functionality. During this stage, the Authority will also develop guidance materials to ensure users know how to use the new service and complete their reporting requirements.
  • Test system and prepare to go live
    The Registry will be thoroughly tested to address any system bugs or issues before it goes live. The Authority will also begin providing training sessions for users, ensuring they are ready to use the portal and e-manifesting system once it opens. In consultation with the Authority, PwC and Vyana will work to get the system ready to be publicly accessed and used by all registry users.
  • Registry goes live
    The Authority will continue to provide training and capacity building to help prepare the regulated community to use the new system.
  • Ongoing operation and support
    Once the Hazardous Waste Program Registry is live, the Authority and the ministry will focus on supporting users with reporting their waste management activities through email, phone support and ongoing communications.

Stay informed

We will continue to post information about the digital reporting service project to this webpage, including project progress and updates, upcoming events and learning opportunities, and key dates and deadlines.

If you have a question related to the development of the reporting service, please email us at hwp@rpra.ca, or sign up for our Hazardous Waste Program newsletter to receive regular status updates.

If you have questions about your requirements under the regulation, please contact the ministry at HWINmodernization@ontario.ca.