Under Ontario’s Hazardous Waste Program, a generator is defined as the operator of a waste generation facility. This includes the original generator of the waste, as well as all subsequent generators that are involved in the chain of custody of the waste, such as a transfer station that receives waste and then ships it to another receiver. When the waste moves from the transfer station to another receiver, the transfer station is the generator for the subsequent shipment from its facility.
Starting January 1, 2023, all information required to be reported under the Hazardous Waste Program and amended Regulation 347: General – Waste Management must be done through RPRA’s Hazardous Waste Program (HWP) Registry. The HWP Registry and mobile app, RPRA HazTrack, replaces the HWIN (Hazardous Waste Information Network) system currently operated by the Ministry of the Environment, Conservation and Parks and the use of paper manifests.
As of November 15, 2022, the Hazardous Waste Program Registry is open for generators to set up their accounts, so they are prepared to meet their reporting requirements and begin manifesting electronically starting January 1. RPRA HazTrack (mobile app) is also available for download on app stores. Users will be able to login to the app as of November 15. Other app functionalities, such as manifesting, will not be available until January 1, 2023.
What do you need to know as a Generator?
Click the headings below to learn more about using the registry as a generator.
The amended Regulation 347: General – Waste Management clarifies that generators can delegate a service provider, also known as an “authorized generator delegate” or an “AGD”, to submit information to the registry on their behalf.
If you are currently using a service provider to report Hazardous Waste Program information on your behalf, they will have to be signed up as an AGD in the HWP Registry to continue to deliver these services.
There are two options for delegation: partial delegation and full delegation:
- If you choose to fully delegate to a service provider, you will not have to use the HWP Registry at all. The service provider will set up your account and facilities under their AGD account and will be invoiced for fees payable for these facilities.
- If you choose to partially delegate to a service provider, you will need to set up your own registry account, including facilities and waste stream information. While the AGD can manage and report activities at these facilities, you will be invoiced directly.
To authorize a service provider to report on your behalf, you will need to have a written authorization with that service provider in place. Requirements for written authorizations are set out in the ministry’s proposed updated “Registration Guidance Manual for Generators of Liquid Industrial and Hazardous Waste”. The finalized manual will be posted later in 2022.
As of January 1, 2023, your hazardous waste cannot be shipped, stored, processed, or disposed unless your account, facilities and waste streams are set up in the new HWP Registry beforehand by you or your authorized generator delegate (AGD).
A generator must have an account in the new registry to complete their Generator Registration Report, be listed on a manifest, create, edit or sign manifests, or report on-site waste activities, among other activities.
Once the company’s account has been created and enrolled in the HWP program, companies will be able to retrieve existing generator account data from HWIN (as associated facility and waste information) and have it copied over to the HWP Registry.
The new Subject Waste Program Regulation under the Resource Recovery and Circular Economy Act, 2016, maintains existing fee exemptions in the HWP Registry for certain hazardous waste management activities, including:
- Municipal hazardous or special waste
- Contaminated sites
- Emergencies (spills)
- Tonnage-fee exempt recycling facilities
Note: RPRA consulted on the 2023 HWP Registry Fees from October 6 to November 21, 2022. The following information is still considered ‘proposed’ until the fees are approved and posted to RPRA’s website later in 2022.
HWP Registry fees will be paid by the generator. If full delegation is selected, the authorized generator delegate (AGD) that registers the generator’s facility will pay the fees.
Like the current program, fees will consist of (1) a flat fee for each manifest, and (2) a tonnage fee based on shipped waste and waste that is disposed onsite.
Unlike the current program, there will be no annual registration fee and no pre-payment option. Fees will be invoiced monthly and will include applicable fees for manifests completed during the previous month.
See FAQs related to RPRA’s HWP Registry fees.
The HWP Registry’s mobile app, RPRA HazTrack, is compatible with Apple and Android.
The app will allow for carriers (and their drivers) and receivers to:
- View and sign manifests
- Create new manifests (“parts A and B”)
- Complete manifests (“part C”)
- Including accepting or refusing wastes
- Make corrections to the manifest
Users will be required to create an account in the HWP Registry (desktop version) before they can log in using the mobile app. The same username and password is used to access both the Registry and the mobile app.
For help with downloading or signing into the mobile app, check out this how-to video.
Registry resources and support
For help with navigating the registry and completing common activities, such as account creation, delegation, adding waste streams and manifesting, check out our training materials for generators.
If you have a question related to the Hazardous Waste Program Registry, please contact our Registry Support Team at email@example.com or 1-833-600-0530.
For answers to frequently asked questions, explore our FAQs.