Under Ontario’s Hazardous Waste Program, a generator is defined as the operator of a waste generation facility. This includes the original generator of the waste, as well as all subsequent generators that are involved in the chain of custody of the waste, such as a transfer station that receives waste and then ships it to another receiver. When the waste moves from the transfer station to another receiver, the transfer station is the generator for the subsequent shipment from its facility.
Starting January 1, 2023, all information required to be reported under the Hazardous Waste Program and amended Regulation 347: General – Waste Management must be done through RPRA’s Hazardous Waste Program (HWP) Registry. The HWP Registry and mobile app, RPRA HazTrack, replaces the HWIN (Hazardous Waste Information Network) system currently operated by the Ministry of the Environment, Conservation and Parks and the use of paper manifests.
What do you need to know as a Generator?
Click the headings below to learn more about using the registry as a generator.
The amended Regulation 347: General – Waste Management clarifies that generators can delegate a service provider, also known as an “authorized generator delegate” or an “AGD”, to submit information to the registry on their behalf.
If you are currently using a service provider to report Hazardous Waste Program information on your behalf, they will have to be signed up as an AGD in the HWP Registry to continue to deliver these services.
There are two options for delegation: partial delegation and full delegation:
- If you choose to fully delegate to a service provider, you will not have to use the HWP Registry at all. The service provider will set up your account and facilities under their AGD account and will be invoiced for fees payable for these facilities.
- If you choose to partially delegate to a service provider, you will need to set up your own registry account, including facilities and waste stream information. While the AGD can manage and report activities at these facilities, you will be invoiced directly.
To authorize a service provider to report on your behalf, you will need to have a written authorization with that service provider in place. Requirements for written authorizations are set out in the ministry’s revised Registration Guidance Manual for Generators of Liquid Industrial and Hazardous Waste now finalized to reflect regulatory changes to Regulation 347: General – Waste Management.
As of January 1, 2023, your hazardous waste cannot be shipped, stored, processed, or disposed unless your account, facilities and waste streams are set up in the new HWP Registry beforehand by you or your authorized generator delegate (AGD).
A generator must have an account in the new registry to complete their Generator Registration Report, be listed on a manifest, create, edit or sign manifests, or report on-site waste activities, among other activities.
Once the company’s account has been created and registered as a generator in the HWP Registry, companies will be able to retrieve existing generator account data from HWIN (as associated facility and waste information) and have it copied over to the HWP Registry.
The new Subject Waste Program Regulation under the Resource Recovery and Circular Economy Act, 2016, maintains existing fee exemptions in the HWP Registry for certain hazardous waste management activities, including:
- Municipal hazardous or special waste
- Contaminated sites
- Emergencies (spills)
- Tonnage-fee exempt recycling facilities
HWP Registry fees will be paid by the generator. If full delegation is selected, the authorized generator delegate (AGD) that registers the generator’s facility will pay the fees.
Like the current program, fees will consist of (1) a flat fee for each manifest, and (2) a tonnage fee based on shipped waste and waste that is disposed onsite.
Unlike the current program, there will be no annual registration fee and no pre-payment option. Fees will be invoiced monthly and will include applicable fees for manifests completed during the previous month.
See FAQs related to RPRA’s HWP Registry fees.
The HWP Registry’s mobile app, RPRA HazTrack, is compatible with Apple and Android.
The app will allow for generators to:
- View and sign manifests
- Create new manifests (“parts A and B”)
- Complete manifests (“part C”)
- Including accepting or refusing wastes
- Make corrections to the manifest
Users will be required to create an account in the HWP Registry (desktop version) before they can log in using the mobile app. The same username and password is used to access both the Registry and the mobile app.
For help with downloading or signing into the mobile app, check out this how-to video.
Registry resources and support
For help with navigating the registry and completing common activities, such as account creation, delegation, adding waste streams and manifesting, check out our training materials for generators.
If you have a question related to the Hazardous Waste Program Registry, please contact our Registry Support Team at firstname.lastname@example.org or 1-833-600-0530.
For answers to frequently asked questions, explore our FAQs.
If you would like to learn more about bulk data transfers via external facing API to support high volume manifesting, please contact RPRA_External_API_Support_Team@rpra.ca.