HSP automotive materials

Hazardous and Special Products PROs

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Questions about the HSP program?

We have answers! Read our frequently asked questions (FAQs) here.

A producer responsibility organization (PRO) is a business established to contract with producers to provide collection, management and administrative services to help producers meet their regulatory obligations under the Hazardous and Special Products (HSP) Regulation, including:

  • Arranging, establishing or operating a collection or management system.
  • Arranging, establishing or operating a promotion and education system.
  • Preparing and submitting reports.

PROs operate in a competitive market and producers can choose the PRO(s) they want to work with. The terms and conditions of each contract with a PRO may vary.

 

Signing up with a PRO

The following PROs are registered with RPRA. Click the PRO’s name to view which HSP materials they offer services for and their contact information.

Offering services for oil filters, oil containers and antifreeze.

Offering services for oil filters, oil containers and antifreeze.

Offering services for oil filters, oil containers, antifreeze, refillable propane containers and refillable pressurized containers.

Offering services for solvents, paints and coatings, pesticides, fertilizers and refillable propane containers.

Offering services for oil filters, oil containers, antifreeze, solvents, paints and coatings, pesticides, fertilizers, non-refillable and refillable pressurized containers, refillable propane containers, barometers, thermometers and thermostats.

Offering services for refillable propane containers.

Offering services for thermostats.

PRO obligations under the HSP Regulation

As of October 1, 2021, HSP producers are individually accountable and financially responsible for collecting and managing their products when consumers discard them. A PRO that has entered into an agreement with a producer is required under the HSP Regulation to satisfy the requirements that apply to the producer and the type of HSP.

PROs acting on behalf of producers should visit our HSP producer webpage to understand their regulatory obligations.

A PRO must register with RPRA within 30 days of being retained by an HSP producer.

If you are interested in registering as a PRO for HSP, contact our Compliance Team at registry@rpra.ca or at 1-833-600-0530.

For step-by-step instructions on how to complete reporting, visit our registry resources webpage and review the reporting guides.

Performance report

PROs acting on behalf of a producer are required to submit an annual report with the below information from the previous calendar year.

Reports on category A (oil filters and non-pressurized containers) must include the following:

  • A separate report for each type of HSP.
  • The weight of recovered resources accounted for to meet the producer’s management requirements.
  • A description of the activities undertaken by the producer to comply with the promotion and education requirements.
  • The weight of materials processed from that type of HSP that were:
    • Land disposed,
    • Incinerated,
    • Used as a fuel or a fuel supplement, or
    • Stored, stockpiled, used as daily landfill cover or otherwise deposited on land.

Reports on category B (oil containers, antifreeze, pesticides, refillable pressurized containers, solvents, paints and coatings) must include the following:

  • A separate report for each type of HSP.
  • A description of the activities undertaken by the producer to comply with the promotion and education requirements (except for refillable pressurized containers).
  • The weight of materials processed from that type of HSP that were:
    • Land disposed,
    • Incinerated,
    • Used as a fuel or a fuel supplement, or
    • Stored, stockpiled, used as daily landfill cover or otherwise deposited on land.
  • For pesticides only, the name and contact information of each processor or disposal facility.

Reports on category C (mercury containing barometers, thermometers and thermostats) must include the following:

  • A separate report for each type of HSP.
  • A description of the activities undertaken by the producer to comply with the promotion and education requirements.
  • The weight of mercury recovered from that type of HSP.
  • The weight of materials processed from that type of HSP that were
    • Land disposed,
    • Incinerated,
    • Used as a fuel or a fuel supplement, or
    • Stored, stockpiled, used as daily landfill cover or otherwise deposited on land.

Reports on category D (fertilizers) must include the following:

  • A description of the activities undertaken by the producer to comply with the promotion and education requirements.

Note: there are no annual reporting requirements for category E (refillable propane containers).

Performance audit report

In addition to submitting a performance report, PROs are required to submit an audit report for categories A, B and C that shows how they met performance obligations.

RPRA will not require a performance audit report in 2024 due to the ongoing development of the Resource Recovery Performance Audit Procedure. PROs are still required to submit a performance report. Learn more here.

Management system report

PROs acting on behalf of category A and B producers are required to establish and operate a collection and management system and report every hauler, processor or disposal facility that is part of their management system.

Note:

  • As of January 1, 2023, producers, or PROs on their behalf, can rely on HSP processors on the list to meet their management requirements that start in 2023. The list will be updated as required. View the list of HSP processors here.

Collection activity report

PROs were required to update their collection activities for categories A, B and C by July 31, 2024. As of August 1, collection activities must be regularly updated in the Registry. For more information and step-by-step instructions on how to report your collection activities, read our guide.

Upcoming important dates

Obligated material(s)RequirementDeadline
AllRegister with RPRAWithin 30 days of being retained by a producer
Performance reporting
All (except fertilizers and refillable propane containers)Submit annual performance report, which reports your own collection and management activities from the previous calendar yearJuly 31, 2024
Oil filters, non-refillable pressurized containers, refillable pressurized containers, antifreeze, oil containers, solvents, paint and coatings, pesticidesSubmit annual performance report based on your producers’ collection and management activities from the previous calendar yearJuly 31, 2024
All (except refillable pressurized containers and refillable propane containers)Submit promotion and education report based on your producers’ activities from the previous calendar year July 31, 2024
Unless otherwise stated, all information must be submitted through RPRA’s Registry.

We are here to help you understand your requirements

To learn more about the HSP Regulation or to view past webinars and presentations, visit our Learning Series webpage on Understanding Ontario’s New Hazardous and Special Products Regulation.

If you have questions relating to the HSP Regulation, contact our Compliance Team at registry@rpra.ca or 1-833-600-0530 for support.