Frequently Asked Questions

FAQ filtered results:

• Program: Hazardous Waste

  Topic: AGD , Generator , Registry , RPRA Program and Registry Fees

  Toggle the submenu Can we set up separate invoices for each facility within one account? 

  The HWP Registry is unable to issue separate invoices for different facilities managed under one account.

  Monthly invoices will include the applicable fees for manifests completed during the previous month and will break fees down by facility. If a user is looking for more details about facility-specific activities, they can find that information in the registry.

   

  See FAQ: What information is included on an invoice for HWP Registry fees? 
  See FAQ: Can I submit a partial payment for only the facilities I manage?

   

  Copy this question to clipboard
• Program: Hazardous Waste

  Topic: Registry , Reporting

  Toggle the submenu Is the HWP Registry open?

  Starting January 1, obligated parties are required to report on waste management activities, including manifesting, through the online HWP Registry instead of reporting through the Ministry of the Environment, Conservation and Park’s Hazardous Waste Information Network (HWIN) and instead of using paper manifests. 

  The regulated community no longer has access to HWIN to manage their accounts and pay fees associated with activities from 2022 or earlier.

  If necessary, the ministry will contact generators to address balances remaining in HWIN pre-paid accounts from 2022.

  Copy this question to clipboard
• Program: Hazardous Waste

  Topic: AGD , Generator , Registry

  Toggle the submenu What is the difference between partial and full delegation?

  Full delegation: when generators hire service providers to do all the facility and waste stream management, reporting and fee payment in the registry on their behalf, and they never have to set up accounts or use the registry.  

  Partial delegation: when generators want to set up their own account in the registry and pay their own fees, they can still delegate facility and waste stream management and other reporting activities to a service provider.  

  Please note delegation is not needed for a service provider to create manifests for your facility. Delegation is needed only for a service provider to help manage a generator’s facility and waste stream information (e.g., register or edit waste streams) or sign off on manifests on the generator’s behalf. 

  Comparison of delegation options

  Function	Full delegation	Partial delegation	No delegation
  Create my own generator registry account and register my own facilities
  Register my own wastes
  Create my own manifests
  Sign my own manifests (including corrections)
  Have an AGD register my facilities
  Have an AGD register my wastes
  Have 2 or more AGDs register and manage waste at the same facility
  Have an AGD or other service provider create my manifests
  Have an AGD sign manifests on my behalf (including corrections)

  Copy this question to clipboard
• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu Will my prepaid account balance in HWIN be transferred over to the HWP Registry?

  HWIN pre-paid balances have not been transferred to the HWP Registry. The regulated community no longer has access to HWIN to manage their accounts and pay fees associated with activities from 2022 or earlier.

  If necessary, the ministry will contact generators to address balances remaining in HWIN pre-paid accounts from 2022. The Ministry can be contacted at HazardousWasteProgram@ontario.ca

  Read RPRA HWP Registry Fees Schedule

  See FAQ: Will I pay my fees using a prepaid account like in HWIN?

  Copy this question to clipboard
• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu Has HWIN users’ data been migrated to the HWP Registry?

  Yes, in October 2022, RPRA has migrated the facility and waste stream data identified below to the new registry to minimize the volume of data users would otherwise have to enter from scratch.

  Data that has been migrated into the Registry from HWIN includes:

  1. Active generators accounts:

  • Generator ID
  • Company details
  • Site location
  • Company official / alternate HWIN Administrator details
  • Site Details
  • Waste Identification (for active wastes):
    • Waste Class
    • Waste Stream
    • Land Disposal Restrictions (LDR) Notification Form
  • Fee exemptions

  1. Carrier and Receiver Environmental Compliance Approval (ECA) information:

  • ECA number
  • Company Name
  • Site location
  • Company admin / official information
  • Waste codes

  *The following data has not been migrated:

  • Generator accounts where the generator number or ID begins with ONR or ONF
  • Inactive waste streams and facilities
  • Manifests
  • On-site processing, storage and disposal information
  • LDR questionnaires (only LDR notification forms will be migrated)
  • Financial information (including account balances, payment information)
  • Document attachments (such as copies of Environmental Compliance Approvals)

  Note: while some recently expired generator accounts might have been migrated to the registry, users should have ensured that their data in the HWIN system is accurate and up to date ahead of the migration in October to ensure their data is accessible in the registry. This may have included reactivating inactive waste streams and facilities in HWIN in order for them to be migrated to the registry.

   

  Copy this question to clipboard
• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu Will the new Registry be through HWIN (the Hazardous Waste Information Network)? Will HWIN still be a thing?

  As of January 1, 2023, generators, carriers, and receivers of industrial hazardous or liquid waste are required to report their hazardous waste management activities and pay fees through RPRA’s digital Hazardous Waste Program (HWP) Registry or HazTrack mobile app and instead of through HWIN (the Hazardous Waste Information Network).

  The HWP Registry is open since November 15, 2022, to allow generators or their delegated service providers (also referred to as an “authorized generator delegate”) to create an account and add facilities and waste streams.

  HWIN pre-paid balances have not been transferred to the HWP Registry. The regulated community no longer has access to HWIN to manage their accounts and pay fees associated with activities from 2022 or earlier.

  If necessary, the ministry will contact generators to address balances remaining in HWIN pre-paid accounts from 2022. 

   

  Copy this question to clipboard
• Program: Hazardous Waste

  Topic: General , Generator , Registry

  Toggle the submenu Will all generators be required to use the new Registry?

  All information required to be reported under the Hazardous Waste Program and Regulation 347: General – Waste Management will need to be submitted through the new Hazardous Waste Program Registry starting January 1, 2023.

  However, the amended Regulation 347: General – Waste Management makes clear that a generator can delegate reporting activities to a service provider, so service providers can submit the required information to the Registry and pay fees on behalf of the generator.

  See FAQ: Where can I find information about the Hazardous Waste Program and associated regulations

  See FAQ: what is delegation?

  Copy this question to clipboard
• Program: Batteries , Blue Box , Excess Soil , Hazardous and Special Products , Hazardous Waste , ITT/AV , Lighting , Tires

  Topic: Producer , Registration , Registry , Reporting , RPRA Program and Registry Fees

  Toggle the submenu What payment methods are available in the Registry?

  When paying fees to RPRA,  you can select from one of the following payment methods:

  • Bank withdrawal (pre-authorized debit)
  • Credit card
  • Electronic data interchange (EDI; also commonly known as ACH or EFT)
  • Electronic bill payment
  • Cheque

  For instructions on how to submit payment by the method you chose, read one of the following FAQs:

  • How do I pay my fees to RPRA by credit card?
  • How do I pay my fees to RPRA by bank withdrawal (pre-authorized debit)?
  • How do I pay my fees to RPRA by electronic bill?
  • How do I pay my fees to RPRA by cheque?
  • How do I pay my fees to RPRA by electronic data interchange (EDI)?

  To note, Registry invoices are considered due on receipt. Invoices are in CAD funds and payments must be sent in CAD.

  Copy this question to clipboard