Reporting for 2022 waste shipments through the prior HWIN system is closed.
Users can pay outstanding fees or request refunds related to 2022 balances by logging into HWIN.ca. For questions related to outstanding fees and refunds email HazardousWasteProgram@ontario.ca
The HWP Registry is unable to accept partial payments for invoices issued to an account. Monthly invoices will include the applicable fees for all manifests completed during the previous month and will break fees down by facility. Consider an internal business process to bill back each facility as required.
See FAQ: Can we set up separate invoices for each facility within one account?
See FAQ: What information is included on an invoice for HWP Registry fees?
| Admin | Primary | Secondary | |
|---|---|---|---|
| Receive invoice notifications via email | ⚫ | ⚫ | |
| Pay invoices in the Registry | ⚫ | ⚫ | ⚫ |
| Download invoices in the Registry | ⚫ | ⚫ | ⚫ |
| Filter invoices by facility, date, invoice number, payment status | ⚫ | ⚫ | ⚫ |
| View manifests with fees | ⚫ | ⚫ | ⚫ |
| Download manifests with fees reports | ⚫ | ⚫ | ⚫ |
| Receive separate invoices for each facility within one account | Not Applicable | ||
| Pre-payment of invoices | Not Applicable | ||
| Make partial payment to invoices | Not Applicable | ||
Yes, a generator can sign a manifest on a carrier’s device. This may occur if the generator does not have their own device to sign off on at the time of waste pick-up or if the signee is not a user in their company’s Registry account.
This quick reference guide outlines the steps for obtaining the generator signature on the carrier’s device.
Yes, receivers in other jurisdictions that receive waste from Ontario must have an account in RPRA’s Hazardous Waste Program Registry in order to complete the receiver information on a manifest. Regulation 347: General – Waste Management under the Environmental Protection Act states that a carrier is only allowed to transport subject waste out of Ontario to a receiving facility outside Ontario if they have reason to believe the intended receiver is willing to submit the required receiver manifest information through the registry.
Yes. The general public can search for generators and view information about their registered facilities and wastes at the following website: https://hazardouswaste-registrations.rpra.ca/s/
The HWP Registry is unable to issue separate invoices for different facilities managed under one account.
Monthly invoices will include the applicable fees for manifests completed during the previous month and will break fees down by facility. If a user is looking for more details about facility-specific activities, they can find that information in the registry.
See FAQ: What information is included on an invoice for HWP Registry fees?
See FAQ: Can I submit a partial payment for only the facilities I manage?
See sample invoices here. The three examples included in the PDF are:
Manifest invoices will be issued on the first day of each month and will include all manifests completed in the previous month, For example, an invoice issued on February 1 will include completed manifests from January 1 to January 31.
The primary user of the account will receive an email notification when a manifest invoice is issued. Any primary or secondary user on the account can access and pay an invoice from the Registry homepage.
While the manifest invoice provides a total fee for each facility, users can see the fee per individual manifest from the Invoices tab in their Registry Account.
The easiest way to find individual manifest fees is directly in the Invoices tab under Manifests with Fees. Users can find individual manifest fees under the Manifests tab, but they’ll have to navigate to the “Closed Manifests” section and then search for and open the manifest itself.
On-site waste activity invoices will be issued when the Registry user completes an on-site waste activity report and submits their payment information.
See FAQ: What payment methods are available?
Both. You will continue to report your cross-border shipment through CNMTS (Canadian Notification and Movement Tracking System) and will report your Ontario-required information through the HWP Registry.
Note: you will no longer need to mail copies of your CNMTS manifest to the Ministry of the Environment, Conservation and Parks.
No. All secondary users of the account will be able to access all facilities in the account. Once you create an account for your company, any user associated with the account can setup and manage all facilities under that one account.
The HWP Registry is equipped with a robust search and filter functionality to make it easier for users within the account to locate and manage the facilities they are responsible for
Only hazardous waste from facilities and waste streams that are set up in the new registry can be shipped, stored, processed, or disposed as of January 1, 2023. Generators, carriers, and receivers must have an account in the new registry to be listed on a manifest, create, edit or sign manifests, or report on-site waste activities, among other activities.
Creating an account is easy and straightforward. To make it easier, have the generator numbers, HWIN usernames and Environmental Compliance Approval (ECA) numbers for your business readily available.
The HWP Registry and the mobile app were built and tested by RPRA staff, ministry staff, industry stakeholders and external technology vendors to be efficient and user-friendly. To set up an account, follow the steps below:
Check out these step-by-step instructions for account creation and retrieving HWIN data.
Carriers and receivers can link existing environmental compliance approval (ECA) numbers to their account. Check out this “how-to” video to link your ECA numbers.
If you have been authorized to act as a full delegate, you should have the generator numbers and HWIN usernames for each of your clients. If acting as a partial delegate, please reach out to new clients to ensure they have their accounts and facilities set up.
Fees will be charged to generators only, aligning with the current Hazardous Waste Program fee structure.
If full delegation is selected, the authorized delegate that registers the generator’s facility will pay the fees.
If a generator has partially delegated to a service provider, the AGD can manage and report activities at the generators’ facilities, but the generator will be responsible for paying the fees.
See FAQ: Will I pay my fees using a prepaid account like HWIN?
See FAQ: Is there a fee to set up an account in the HWP Registry?
No. The rules in Regulation 347 related to who is responsible for reporting information about hazardous waste activities are not changing. Although generators can delegate service providers to submit all information on their behalf, the amended regulation makes clear that, “A generator who has entered into an agreement with a delegate through a written authorization remains responsible for meeting their requirements under this Regulation, including requirements to report, update and ensure the accuracy of all information submitted through the Registry.”
