Get ready – RPRA’s HWP Registry is opening in less than two weeks!

Published on: Nov 7, 2022 Go back to the Latest News Archive

Mark your calendars! RPRA’s Hazardous Waste Program (HWP) Registry will open on November 15, 2022.

From November 15 onwards, generators, carriers, and receivers of industrial hazardous or liquid waste can set up their registry accounts so they are prepared to meet their reporting requirements and start manifesting on January 1, 2023. Starting January 1, the regulated community is required to report their waste management activities and pay fees through the HWP Registry instead of using paper manifests and the HWIN (Hazardous Waste Information Network) system currently operated by the Ministry of the Environment, Conservation and Parks.

The mobile app, RPRA Haz Track, will also be available for download as of November 15 and is compatible with Apple and Android devices. While the app will allow users to login, other functionalities such as manifesting will not be available until January 1.

The HWP Registry and the mobile app were built and tested by RPRA staff, ministry staff, industry stakeholders and external technology vendors to be efficient and user-friendly. The digital system allows users to easily report their waste management activities electronically, however what users will be reporting is not changing.

With November 15 quickly approaching, here is what you can do to get ready:

Explore the training materials
We recently launched a new webpage with training materials and resources to support registry users with navigating the online system and completing common activities, such as account creation, delegation, adding waste streams and manifesting. Resources are role-based and include step-by-instructions; how-to videos; simulations or practice scenarios; and, quick reference supports.

Read the FAQs
Find the answers to frequently asked questions about the HWP Registry on our FAQs page, including questions about delegation, fees and account creation. New FAQs are being added to the website on a regular basis based on questions we receive from stakeholders.

Decide if you will be a delegate or want to delegate
The amended Regulation 347: General – Waste Management clarifies that generators can delegate a service provider, also known as an authorized generator delegate (AGD), to submit information to the registry on their behalf. See FAQs related to delegation.

Generators and service providers are encouraged to talk to each other about delegation and determine if they would like to take part in delegation and if so, decide on full or partial delegation.

  • If a generator chooses to fully delegate to a service provider, they will not have to use the HWP Registry themselves. The service provider will set up their account and facilities under their AGD account and will be invoiced for fees payable for these facilities.
  • If a generator chooses to partially delegate to a service provider, they will need to set up their own registry account, including facilities and waste stream information. While the AGD can manage and report activities at these facilities, the generator will be invoiced directly.

Requirements for written authorizations to delegate, are set out in the ministry’s proposed updated “Registration Guidance Manual for Generators of Liquid Industrial and Hazardous Waste.”  The Government of Ontario is currently seeking feedback from members of the regulated community on the proposed updates to the Guidance Manual. Submit your comments by November 12, 2022.

Gather the necessary information to set up your account
Only hazardous waste from facilities and waste streams that are set up in the new registry can be shipped, stored, processed, or disposed as of January 1, 2023.

The account creation process will be easy and straightforward. To set up an account, you will need your:

  • Company name and contact information
  • Business’ generator number (also known as HWIN registration number)
  • Environmental Compliance Approval number for carriers and receivers

Additional users can be added to the account once the individual who created the account has gained access and enrolled in the HWP program. For more information on the account creation process, check out our library of training materials, including these step-by-step instructions.

Once the company’s account has been created and enrolled in the HWP program, companies will be able to retrieve existing generator account data from HWIN (as associated facility and waste information) and have it copied over to the HWP Registry. Review these instructions for more on the process.

Additional Resources