A brand supply list is a list of brands of obligated products that a producer supplies to consumers in Ontario. A producer must provide a brand supply list that makes up their supply data annually to RPRA. Each program has different requirements regarding how a producer must submit a brand supply list. For more information, consult the applicable programs’ walkthrough guide or contact RPRA’s Compliance and Registry Team at 1-833-600-0530 or by emailing registry@rpra.ca.
Topic: Registry
What does a receiver do if they receive a shipment in 2023 that has a paper manifest?
If a receiver receives a shipment with a shipment date in the 2023 calendar year that has an accompanying paper manifest and they have not been notified by the generator or carrier that there is permission to submit paper for that particular shipment, they should contact the generator and/or carrier to explain that the shipment needs to be completed through RPRA’s new Hazardous Waste Program Registry. The paper manifest would not be accepted by the ministry and does not meet the regulatory requirements under the amended Regulation 347: General – Waste Management. Starting January 1, 2023, reporting on waste management activities, including manifesting, is to be completed through RPRA’s new digital registry.
Note that there may be an exceptional and rare circumstance where a generator has received approval from the ministry to submit paper manifests to the ministry for a time-limited period. The generator or carrier should make the receiver aware of this undue hardship approval. This undue hardship provision is outlined in section 27.1 (1) of Regulation 347 that will take effect January 1, 2023. In this exceptional circumstance, the 2023 shipment can proceed through a paper manifest.
Is the HWP Registry open?
Starting January 1, obligated parties are required to report on waste management activities, including manifesting, through the online HWP Registry instead of reporting through the Ministry of the Environment, Conservation and Park’s Hazardous Waste Information Network (HWIN) and instead of using paper manifests.
The regulated community no longer has access to HWIN to manage their accounts and pay fees associated with activities from 2022 or earlier.
If necessary, the ministry will contact generators to address balances remaining in HWIN pre-paid accounts from 2022.
As a producer or municipality, do the 2022 Blue Box Regulation amendments change anything for me?
For most producers and for all municipalities, little has changed:
- Rule creators and the rule creation process, including the allocation table, have been removed. Instead, each producer is responsible for providing Blue Box collection to every eligible source in Ontario and creating a province-wide system for collection.
- Producer Responsibility Organizations (PROs) are now required to submit a report to RPRA on how they will operate the Blue Box system on behalf of producers.
- Newspaper producers whose newspaper supply accounts for more than 70% of their total Blue Box supply to consumers in Ontario are exempt from collection, management, and promotion and education requirements.
The amendments do not change or impact:
- Producer registration or 2020 supply data reporting to RPRA
- Most producers’ 2021 supply data reporting to RPRA
- The materials collected in the Blue Box system
- The communities that receive collection or the collection requirements
- The transition schedule and its timelines
How do I register and report if I am a newspaper producer?
For the purpose of reporting annual supply data under the Blue Box Regulation, the weight of newspaper must be reported in the appropriate material categories. For example, newsprint must be reported in the ‘paper’ category, while any protective plastic wrapping must be reported as ‘flexible plastic’.
Then, producers will be asked to indicate what percentage of their total Blue Box material supply was newspaper, including any protective wrapping and supplemental advertisements and inserts, in that calendar year.
See our FAQs: “What is a newspaper?” and “Who is a newspaper producer?”
Will HWP fees be increasing from what we currently pay?
RPRA consulted industry stakeholders on the 2023 HWP Registry Fees from October 6 to November 21, 2022 and, based on the feedback received, the HWP Registry Fees have been set on the following basis:
- fees will be charged to generators only, aligning with the current Hazardous Waste Program fee structure
- the manifest fee will be set at $5, the same rate as today, and will be charged per manifest
- the tonnage fee has been set at $27.50, instead of the current $30 fee, and will only apply to shipped hazardous waste and hazardous waste that is disposed on site which remains the same as today’s framework
- there will be no annual registration fee
- all existing fee exemptions will be maintained, as per Ontario Regulation 323/22: Subject Waste Program
Is there a fee to set up an account in the HWP Registry?
No, there is no fee to create an account in the HWP Registry. Fees will be tied to the activities that generators report on or that are reported on their behalf (e.g., manifests and on-site storage, processing and disposal).
View the 2023 HWP Registry Fees Schedule
See FAQ: When will I have to pay fees?
Will I pay my fees using a prepaid account like in HWIN?
No. Fees will be invoiced monthly and will include applicable fees for manifests completed during the previous month. Fees for onsite disposal will be invoiced at the time the disposal activity report is completed.
See FAQ: What payment methods are available in the Registry?
See FAQ: Who pays RPRA’s HWP Registry fees?
See FAQ: What information is included on an invoice for HWP Registry fees?
When will I have to pay HWP Registry fees?
Fees are tied to the activities that generators report on or that are reported on their behalf by authorized generator delegates (AGDs) (e.g., manifests and on-site storage, processing and disposal). Fees will be invoiced on the first day of each month and will include all manifests completed in the previous month.
RPRA consulted industry stakeholders on the 2023 HWP Registry Fees from October 6 to November 21, 2022 and, based on the feedback received, the HWP Registry Fees have been set on the following basis:
- fees is charged to generators only, aligning with the current Hazardous Waste Program fee structure
- the manifest fee has been set at $5, the same rate as today, and will be charged per manifest
- the tonnage fee has been set at $27.50, instead of the past $30 fee, and will only apply to shipped hazardous waste and hazardous waste that is disposed on site which remains the same as today’s framework
- there is no annual registration fee
- all existing fee exemptions are maintained, as per Ontario Regulation 323/22: Subject Waste Program
View the 2023 HWP Registry Fees Schedule
See FAQ: Will I pay my fees using a prepaid account like HWIN?
Do I need to pay fees to use the HWP Registry
Yes. Registry fees cover RPRA’s costs to build, deploy and maintain the Registry, and to provide ongoing support to Registry users. As an administrative authority of the Government of Ontario, RPRA does not receive any government funding and recovers its costs through fees charged to regulated parties. The Registry fees are unrelated to the fees your service provider may charge for managing your waste and for reporting on your behalf.
How do I manage multiple generator facilities in the HWP Registry?
In the HWP Registry, one company account will be set up to manage all of that company’s facilities. The company account will have one account administrator and as many additional users as you choose. Each user will have their own username and password.
Once you create an account for your company, any user associated with the account can setup and manage all facilities under that one account. More information on account types and how to setup an account, will be made available by RPRA closer to November.
Note: As a generator, if you fully delegate to a service provider (also referred to as an authorized generator delegate or AGD), you will not have to use the HWP Registry. The AGD will set up the facilities that you have fully delegated to them under their AGD account.
If you partially delegate to a service provider, you will need to set up your registry account yourself, including initial set up of your facilities and associated waste stream information migrated from HWIN. Once you have set up a facility and identified a service provider as a partial AGD through the registry system, the service provider can register and edit your waste stream information on your behalf.
Is it possible to save and download the waste manifest from the new HWP Registry?
Yes, users will be able to access, download and print a PDF version of their manifest from the HWP Registry.
How do I become an authorized generator delegate?
If you are interested in learning more about becoming an AGD, please reach out to RPRA at registry@rpra.ca.
In terms of setting up your registry account, when creating your account in the HWP Registry, on the “Role Selection” page, users will be able to select the role (or roles) that apply to them, including acting as an authorized generator delegate (AGD).
Prior to creating an account, selecting the AGD role and submitting information to the registry on your clients’ behalf, you will need to have an agreement in place with your client(s). You should communicate with your generator clients about their ability to delegate to a service provider and prepare your staff to answer questions about delegation.
Requirements for written authorizahttps://rpra.ca/wp-content/uploads/Updated-Registration-Guidance-Manual-for-Generators-of-Liquid-Industrial-and-Hazardous-Waste-December-2022.pdftions to delegate, are set out in the ministry’s revised “Registration Guidance Manual for Generators of Liquid Industrial and Hazardous Waste”