Yes. Carriers and receivers are required to create an account in the HWP Registry and link their active Environmental Compliance Approval numbers to their Registry accounts. Starting January 1, 2023, businesses and institutions regulated by the Hazardous Waste Program are required to report information through the Registry instead of through HWIN. Only carriers and receivers who have Registry accounts will be able to be listed on manifests.
Carriers can find training resources for account set up here
Receivers can find training resources for account set up here
The amended Regulation 347: General – Waste Management clarifies that generators can delegate a service provider to submit information to the registry on the generator’s behalf. We call this kind of service provider an “authorized generator delegate” or an “AGD”.
If you choose the AGD role in RPRA’s HWP registry, you must have a written delegation agreement with the generator that appointed you their delegate.
Full delegation: when generators hire service providers to do all the facility and waste stream management, reporting and fee payment in the registry on their behalf, and they never have to set up accounts or use the registry.
Partial delegation: when generators want to set up their own account in the registry and pay their own fees, they can still delegate facility and waste stream management and other reporting activities to a service provider.
Please note delegation is not needed for a service provider to create manifests for your facility. Delegation is needed only for a service provider to help manage a generator’s facility and waste stream information (e.g., register or edit waste streams) or sign off on manifests on the generator’s behalf.
Comparison of delegation options
Function
Full delegation
Partial delegation
No delegation
Create my own generator registry account and register my own facilities
⚫
⚫
Register my own wastes
⚫
⚫
Create my own manifests
⚫
⚫
Sign my own manifests (including corrections)
⚫
⚫
Have an AGD register my facilities
⚫
Have an AGD register my wastes
⚫
⚫
Have 2 or more AGDs register and manage waste at the same facility
⚫
Have an AGD or other service provider create my manifests
⚫
⚫
⚫
Have an AGD sign manifests on my behalf (including corrections)
⚫
⚫
Note: If you fully delegate to a service provider, you will not have to use the HWP Registry
Yes, all users who have an active waste stream associated with an active facility and have not delegated account creation to an Authorized Generator Delegate are required to create an account in the HWP Registry. Account creation consists of entering your company name and contact information and creating usernames and passwords. Once you create an account in the new registry, you will be able to migrate all of your existing generator numbers from HWIN (and associated facility and waste information) to your one company account.
If you are a generator who is fully delegating to an Authorized Generator Delegate (AGD), you will not have to create a Registry account. In that case, the AGD will manage your facility and waste information under their own Registry account.
If you are a generator who doesn’t have an active waste stream associated with an active facility, there is no need to create a registry account or delegate an AGD to do so on your behalf.
HWIN pre-paid balances have not been transferred to the HWP Registry. The regulated community no longer has access to HWIN to manage their accounts and pay fees associated with activities from 2022 or earlier.
If necessary, the ministry will contact generators to address balances remaining in HWIN pre-paid accounts from 2022. The Ministry can be contacted at HazardousWasteProgram@ontario.ca
Yes, in October 2022, RPRA has migrated the facility and waste stream data identified below to the new registry to minimize the volume of data users would otherwise have to enter from scratch.
Data that has been migrated into the Registry from HWIN includes:
Active generators accounts:
Generator ID
Company details
Site location
Company official / alternate HWIN Administrator details
Site Details
Waste Identification (for active wastes):
Waste Class
Waste Stream
Land Disposal Restrictions (LDR) Notification Form
Fee exemptions
Carrier and Receiver Environmental Compliance Approval (ECA) information:
ECA number
Company Name
Site location
Company admin / official information
Waste codes
*The following data has not been migrated:
Generator accounts where the generator number or ID begins with ONR or ONF
Inactive waste streams and facilities
Manifests
On-site processing, storage and disposal information
LDR questionnaires (only LDR notification forms will be migrated)
Financial information (including account balances, payment information)
Document attachments (such as copies of Environmental Compliance Approvals)
Note: while some recently expired generator accounts might have been migrated to the registry, users should have ensured that their data in the HWIN system is accurate and up to date ahead of the migration in October to ensure their data is accessible in the registry. This may have included reactivating inactive waste streams and facilities in HWIN in order for them to be migrated to the registry.
As of January 1, 2023, generators, carriers, and receivers of industrial hazardous or liquid waste are required to reporttheir hazardous waste management activities and pay fees through RPRA’s digital Hazardous Waste Program (HWP) Registry or HazTrack mobile app and instead of through HWIN (the Hazardous Waste Information Network).
The HWP Registry is open since November 15, 2022, to allow generators or their delegated service providers (also referred to as an “authorized generator delegate”) to create an account and add facilities and waste streams.
HWIN pre-paid balances have not been transferred to the HWP Registry. The regulated community no longer has access to HWIN to manage their accounts and pay fees associated with activities from 2022 or earlier.
If necessary, the ministry will contact generators to address balances remaining in HWIN pre-paid accounts from 2022.
The amended Regulation 347: General – Waste Management requires the regulated community to report through the new electronic Hazardous Waste Program Registry, starting January 1, 2023.
In exceptional circumstances, if a person believes that submitting a document electronically through the new Registry will result in undue hardship, a request may be submitted to the Ministry for a time-limited approval to submit a paper submission instead. This is outlined in section 27.1 (1) of Regulation 347 that will take effect January 1, 2023, and more information will be made available by the Ministry in the future.
All information required to be reported under the Hazardous Waste Program and Regulation 347: General – Waste Management will need to be submitted through the new Hazardous Waste Program Registry starting January 1, 2023.
However, the amended Regulation 347: General – Waste Management makes clear that a generator can delegate reporting activities to a service provider, so service providers can submit the required information to the Registry and pay fees on behalf of the generator.
Annual registration will no longer be required. The Ministry of the Environment, Conservation and Parks removed the annual registration renewal requirement (currently between January 1 and February 15), as per the amended Regulation 347: General – Waste Management. Starting January 1, 2023, registration information will be collected from generators at the time the business has a waste management activity to report in the new Registry, or where a waste generator’s facility-related information is inaccurate or has become outdated.
