Frequently Asked Questions

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• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu What is the difference between partial and full delegation?

  Full delegation: when generators hire service providers to do all the reporting and fee payment in the registry on their behalf, and they never have to set up accounts or use the registry.

  Partial delegation: when generators want to set up their own account in the registry and pay their own fees, they can still delegate facility and waste stream management and other reporting activities to a service provider.

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• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu If I already have an HWIN account, do I still have to set up an account in the HWP Registry?

  Yes, all users who have not delegated account creation to an Authorized Generator Delegate are required to create an account in the HWP Registry. Account creation consists of entering your company name and contact information and creating usernames and passwords. Once you create an account in the new registry, you will be able to migrate all of your existing generator numbers from HWIN (and associated facility and waste information) to your one company account. 

  If you are a generator who is fully delegating to an Authorized Generator Delegate (AGD), you will not have to create a Registry account. In that case, the AGD will manage your facility and waste information under their own Registry account.

  See FAQ: Will HWIN users’ data be migrated to the HWP Registry?

  See FAQ: What is delegation?

   

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• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu Will my pre-paid account balance in HWIN be transferred over to the HWP Registry?

  HWIN pre-paid balances will not be transferred to the HWP Registry. Managing and monitoring your pre-paid account balances now, may help you avoid having to request an HWIN refund later.

  See FAQ: Will I pay my fees using a prepaid account like in HWIN?

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• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu Will HWIN users’ data be migrated to the HWP Registry?

  Yes, in October 2022, RPRA will be migrating the facility and waste stream data identified below to the new registry to minimize the volume of data users would otherwise have to enter from scratch.

  Data that will be migrated into the Registry from HWIN includes:

  1. Active generators accounts:

  • Generator ID
  • Company details
  • Site location
  • Company official / alternate HWIN Administrator details
  • Site Details
  • Waste Identification (for active wastes):
    • Waste Class
    • Waste Stream
    • Land Disposal Restrictions (LDR) Notification Form
  • Fee exemptions

  2. Carrier and Receiver Environmental Compliance Approval (ECA) information:

  • ECA number
  • Company Name
  • Site location
  • Company admin / official information
  • Waste codes

  *The following data will not be migrated:

  • Manifests
  • On-site processing, storage and disposal information
  • LDR questionnaires (only LDR notification forms will be migrated)
  • Financial information (including account balances, payment information)
  • Document attachments (such as copies of Environmental Compliance Approvals)

  Note: while some recently expired generator accounts may be migrated to the registry, users should ensure that their data in the HWIN system is accurate and up to date ahead of the migration in October to ensure their data is accessible in the registry.

   

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• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu Will the new Registry be through HWIN (the Hazardous Waste Information Network)? Will HWIN still be a thing?

  The new Hazardous Waste Program Registry is scheduled to launch on January 1, 2023 and will replace HWIN (the Hazardous Waste Information Network).

  Starting January 1, 2023, businesses and institutions regulated by the Hazardous Waste Program will be required to report information and pay fees through the Registry instead of through HWIN. 

  The Registry will open November 15, 2022 to allow generators or their delegated service providers (also referred to as an “authorized generator delegate”) to create an account and add facilities and waste streams.

  This will help get users ready to start using the Registry for manifesting and other reportable activities starting January 1, 2023.

  All manifests with a shipping date in the 2022 calendar year and associated fees will continue to be processed through HWIN in early 2023. Also, HWIN pre-paid balances will not be transferred to the new Registry – managing and monitoring your pre-paid account balances, starting now, may help you avoid having to request an HWIN refund later.

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• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu Who do I contact about the HWP Registry? 

  Please direct all questions related to the HWP Registry to RPRA via hwp@rpra.ca  

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• Program: Hazardous Waste

  Topic: General , Registry , Regulation

  Toggle the submenu Where can I find information about the Hazardous Waste Program and associated regulations?

  More information about the program and the associated regulations is available through the following resources:

  • The ministry’s Hazardous Waste Management webpage: https://www.ontario.ca/page/hazardous-waste-management-business-and-industry
  • The Registration Guidance Manual for Generators of Liquid Industrial and Hazardous Waste. The Guidance Manual will be revised before the launch of the new registry to reflect regulatory amendments taking effect January 1, 2023: https://www.ontario.ca/page/registration-guidance-manual-generators-liquid-industrial-and-hazardous-waste
  • Regulation 347: General – Waste Management under the Environmental Protection Act: https://www.ontario.ca/laws/regulation/900347
  • Ontario Regulation 323/22: Subject Waste Program under the Resource Recovery and Circular Economy Act: https://www.ontario.ca/laws/regulation/r22323

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• Program: Hazardous Waste

  Topic: General , Registry , Regulation

  Toggle the submenu Can I continue to submit paper reports, including paper manifests, on January 1, 2023? 

  The amended Regulation 347: General – Waste Management requires the regulated community to report through the new electronic Hazardous Waste Program Registry, starting January 1, 2023.

  In exceptional circumstances, if a person believes that submitting a document electronically through the new Registry will result in undue hardship, a request may be submitted to the Ministry for a time-limited approval to submit a paper submission instead. This is outlined in section 27.1 (1) of Regulation 347 that will take effect January 1, 2023, and more information will be made available by the Ministry in the future.

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• Program: Hazardous Waste

  Topic: General , Generator , Registry

  Toggle the submenu Will all generators be required to use the new Registry?

  All information required to be reported under the Hazardous Waste Program and Regulation 347: General – Waste Management will need to be submitted through the new Hazardous Waste Program Registry starting January 1, 2023.

  However, the amended Regulation 347: General – Waste Management makes clear that a generator can delegate reporting activities to a service provider, so service providers can submit the required information to the Registry and pay fees on behalf of the generator.

  See FAQ: Where can I find information about the Hazardous Waste Program and associated regulations

  See FAQ: what is delegation?

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• Program: Hazardous Waste

  Topic: General , Registration , Registry

  Toggle the submenu Will I still have to register annually in the new Registry?

  Annual registration will no longer be required. The Ministry of the Environment, Conservation and Parks removed the annual registration renewal requirement (currently between January 1 and February 15), as per the amended Regulation 347: General – Waste Management. Starting January 1, 2023, registration information will be collected from generators at the time the business has a waste management activity to report in the new Registry, or where a waste generator’s facility-related information is inaccurate or has become outdated.

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