FAQ filtered results:
Full delegation: when generators hire service providers to do all the reporting and fee payment in the registry on their behalf, and they never have to set up accounts or use the registry.
Partial delegation: when generators want to set up their own account in the registry and pay their own fees, they can still delegate facility and waste stream management and other reporting activities to a service provider.
Yes, all users who have not delegated account creation to an Authorized Generator Delegate are required to create an account in the HWP Registry. Account creation consists of entering your company name and contact information and creating usernames and passwords. Once you create an account in the new registry, you will be able to migrate all of your existing generator numbers from HWIN (and associated facility and waste information) to your one company account.
If you are a generator who is fully delegating to an Authorized Generator Delegate (AGD), you will not have to create a Registry account. In that case, the AGD will manage your facility and waste information under their own Registry account.
See FAQ: What is delegation?
HWIN pre-paid balances will not be transferred to the HWP Registry. Managing and monitoring your pre-paid account balances now, may help you avoid having to request an HWIN refund later.
Yes, in October 2022, RPRA will be migrating the facility and waste stream data identified below to the new registry to minimize the volume of data users would otherwise have to enter from scratch.
Data that will be migrated into the Registry from HWIN includes:
- Active generators accounts:
- Generator ID
- Company details
- Site location
- Company official / alternate HWIN Administrator details
- Site Details
- Waste Identification (for active wastes):
- Waste Class
- Waste Stream
- Land Disposal Restrictions (LDR) Notification Form
- Fee exemptions
- Carrier and Receiver Environmental Compliance Approval (ECA) information:
- ECA number
- Company Name
- Site location
- Company admin / official information
- Waste codes
*The following data will not be migrated:
- On-site processing, storage and disposal information
- LDR questionnaires (only LDR notification forms will be migrated)
- Financial information (including account balances, payment information)
- Document attachments (such as copies of Environmental Compliance Approvals)
Note: while some recently expired generator accounts may be migrated to the registry, users should ensure that their data in the HWIN system is accurate and up to date ahead of the migration in October to ensure their data is accessible in the registry.
The new Hazardous Waste Program Registry is scheduled to launch on January 1, 2023 and will replace HWIN (the Hazardous Waste Information Network).
Starting January 1, 2023, businesses and institutions regulated by the Hazardous Waste Program will be required to report information and pay fees through the Registry instead of through HWIN.
The Registry will open November 15, 2022 to allow generators or their delegated service providers (also referred to as an “authorized generator delegate”) to create an account and add facilities and waste streams.
This will help get users ready to start using the Registry for manifesting and other reportable activities starting January 1, 2023.
All manifests with a shipping date in the 2022 calendar year and associated fees will continue to be processed through HWIN in early 2023. Also, HWIN pre-paid balances will not be transferred to the new Registry – managing and monitoring your pre-paid account balances, starting now, may help you avoid having to request an HWIN refund later.
More information about the program and the associated regulations is available through the following resources:
- The ministry’s Hazardous Waste Management webpage: https://www.ontario.ca/page/hazardous-waste-management-business-and-industry
- The Registration Guidance Manual for Generators of Liquid Industrial and Hazardous Waste. The Guidance Manual will be revised before the launch of the new registry to reflect regulatory amendments taking effect January 1, 2023: https://www.ontario.ca/page/registration-guidance-manual-generators-liquid-industrial-and-hazardous-waste
- Regulation 347: General – Waste Management under the Environmental Protection Act: https://www.ontario.ca/laws/regulation/900347
- Ontario Regulation 323/22: Subject Waste Program under the Resource Recovery and Circular Economy Act: https://www.ontario.ca/laws/regulation/r22323
The amended Regulation 347: General – Waste Management requires the regulated community to report through the new electronic Hazardous Waste Program Registry, starting January 1, 2023.
In exceptional circumstances, if a person believes that submitting a document electronically through the new Registry will result in undue hardship, a request may be submitted to the Ministry for a time-limited approval to submit a paper submission instead. This is outlined in section 27.1 (1) of Regulation 347 that will take effect January 1, 2023, and more information will be made available by the Ministry in the future.
All information required to be reported under the Hazardous Waste Program and Regulation 347: General – Waste Management will need to be submitted through the new Hazardous Waste Program Registry starting January 1, 2023.
However, the amended Regulation 347: General – Waste Management makes clear that a generator can delegate reporting activities to a service provider, so service providers can submit the required information to the Registry and pay fees on behalf of the generator.
See FAQ: what is delegation?
Annual registration will no longer be required. The Ministry of the Environment, Conservation and Parks removed the annual registration renewal requirement (currently between January 1 and February 15), as per the amended Regulation 347: General – Waste Management. Starting January 1, 2023, registration information will be collected from generators at the time the business has a waste management activity to report in the new Registry, or where a waste generator’s facility-related information is inaccurate or has become outdated.