FAQ filtered results:
Fees will be tied to the activities that generators report on or that are reported on their behalf by authorized generator delegates (AGDs) (e.g., manifests and on-site storage, processing and disposal). Fees will be invoiced monthly for the manifests and reports submitted for that period.
Note: RPRA’s Registry fees for 2023 have not yet been set and RPRA will be publicly consulting on its fees in the fall of 2022. During this consultation, RPRA will outline the proposed fees and when fees will be paid. Information on how to participate in the consultation will be provided in the fall.
Yes. Registry fees cover RPRA’s costs to build, deploy and maintain the Registry, and to provide ongoing support to Registry users. As an administrative authority of the Government of Ontario, RPRA does not receive any government funding and recovers its costs through fees charged to regulated parties. The Registry fees are unrelated to the fees your service provider may charge for managing your waste and for reporting on your behalf.
Yes, users will be able to access, download and print a PDF version of their manifest from the HWP Registry.
Yes. Carriers and receivers are required to create an account in the HWP Registry and link their active Environmental Compliance Approval numbers to their Registry accounts. Starting January 1, 2023, businesses and institutions regulated by the Hazardous Waste Program will be required to report information through the Registry instead of through HWIN. Only carriers and receivers who have Registry accounts will be able to be listed on manifests.
Since November 15, 2022, the Registry is open for users to set up their accounts, so they can prepare to meet their reporting requirements and start manifesting on January 1, 2023. Information on how to create an account will be provided ahead of November 15.
Yes, all users who have an active waste stream associated with an active facility and have not delegated account creation to an Authorized Generator Delegate are required to create an account in the HWP Registry. Account creation consists of entering your company name and contact information and creating usernames and passwords. Once you create an account in the new registry, you will be able to migrate all of your existing generator numbers from HWIN (and associated facility and waste information) to your one company account.
If you are a generator who is fully delegating to an Authorized Generator Delegate (AGD), you will not have to create a Registry account. In that case, the AGD will manage your facility and waste information under their own Registry account.
If you are a generator who doesn’t have an active waste stream associated with an active facility, there is no need to create a registry account or delegate an AGD to do so on your behalf.
See FAQ: What is delegation?
HWIN pre-paid balances will not be transferred to the HWP Registry. Managing and monitoring your pre-paid account balances now, may help you avoid having to request an HWIN refund later.
If you have more funds in your HWIN registration account(s) than can be used for your upcoming 2022 shipments, please contact HWINhelpdesk@ontario.ca to request assistance in issuing a refund or transferring balances between your existing HWIN accounts.
Yes, in October 2022, RPRA will be migrating the facility and waste stream data identified below to the new registry to minimize the volume of data users would otherwise have to enter from scratch.
Data that will be migrated into the Registry from HWIN includes:
- Active generators accounts:
- Generator ID
- Company details
- Site location
- Company official / alternate HWIN Administrator details
- Site Details
- Waste Identification (for active wastes):
- Waste Class
- Waste Stream
- Land Disposal Restrictions (LDR) Notification Form
- Fee exemptions
- Carrier and Receiver Environmental Compliance Approval (ECA) information:
- ECA number
- Company Name
- Site location
- Company admin / official information
- Waste codes
*The following data will not be migrated:
- Inactive waste streams and facilities
- On-site processing, storage and disposal information
- LDR questionnaires (only LDR notification forms will be migrated)
- Financial information (including account balances, payment information)
- Document attachments (such as copies of Environmental Compliance Approvals)
Note: while some recently expired generator accounts may be migrated to the registry, users should ensure that their data in the HWIN system is accurate and up to date ahead of the migration in October to ensure their data is accessible in the registry. This may include reactivating inactive waste streams and facilities in HWIN in order for them to be migrated to the registry.
The new Hazardous Waste Program Registry is scheduled to launch on January 1, 2023, and will replace HWIN (the Hazardous Waste Information Network).
Starting January 1, 2023, businesses and institutions regulated by the Hazardous Waste Program will be required to report information and pay fees through the Registry instead of through HWIN.
The HWP Registry is open since November 15, 2022, to allow generators or their delegated service providers (also referred to as an “authorized generator delegate”) to create an account and add facilities and waste streams.
This will help get users ready to start using the Registry for manifesting and other reportable activities starting January 1, 2023.
All manifests with a shipping date in the 2022 calendar year and associated fees will continue to be processed through HWIN in early 2023. Also, HWIN pre-paid balances will not be transferred to the new Registry – managing and monitoring your pre-paid account balances, starting now, may help you avoid having to request an HWIN refund later.
More information about the program and the associated regulations is available through the following resources:
- The ministry’s Hazardous Waste Management webpage: https://www.ontario.ca/page/hazardous-waste-management-business-and-industry
- The Registration Guidance Manual for Generators of Liquid Industrial and Hazardous Waste. The Guidance Manual will be revised before the launch of the new registry to reflect regulatory amendments taking effect January 1, 2023: https://www.ontario.ca/page/registration-guidance-manual-generators-liquid-industrial-and-hazardous-waste
- Regulation 347: General – Waste Management under the Environmental Protection Act: https://www.ontario.ca/laws/regulation/900347
- Ontario Regulation 323/22: Subject Waste Program under the Resource Recovery and Circular Economy Act: https://www.ontario.ca/laws/regulation/r22323