Frequently Asked Questions

FAQ filtered results:

Program: Hazardous Waste

Topic: General , Registry , RPRA Program and Registry Fees

Yes. Registry fees cover RPRA’s costs to build, deploy and maintain the Registry, and to provide ongoing support to Registry users. As an administrative authority of the Government of Ontario, RPRA does not receive any government funding and recovers its costs through fees charged to regulated parties. The Registry fees are unrelated to the fees your service provider may charge for managing your waste and for reporting on your behalf.

See FAQ: When will I have to pay HWP Registry Fees ?
Program: Hazardous Waste

Topic: AGD , Generator , Registry

In the HWP Registry, one company account will be set up to manage all of that company’s facilities. The company account will have one account administrator and as many additional users as you choose. Each user will have their own username and password.

Once you create an account for your company, any user associated with the account can setup and manage all facilities under that one account. More information on account types and how to setup an account, will be made available by RPRA closer to November.

Note: As a generator, if you fully delegate to a service provider (also referred to as an authorized generator delegate or AGD), you will not have to use the HWP Registry. The AGD will set up the facilities that you have fully delegated to them under their AGD account.

If you partially delegate to a service provider, you will need to set up your registry account yourself, including initial set up of your facilities and associated waste stream information migrated from HWIN. Once you have set up a facility and identified a service provider as a partial AGD through the registry system, the service provider can register and edit your waste stream information on your behalf.
Program: Hazardous Waste

Topic: General , Registry

Yes, users will be able to access, download and print a PDF version of their manifest from the HWP Registry.
Program: Hazardous Waste

Topic: AGD , Registry

If you are interested in learning more about becoming an AGD, please reach out to RPRA at registry@rpra.ca.

In terms of setting up your registry account, when creating your account in the HWP Registry, on the “Role Selection” page, users will be able to select the role (or roles) that apply to them, including acting as an authorized generator delegate (AGD).

Prior to creating an account, selecting the AGD role and submitting information to the registry on your clients’ behalf, you will need to have an agreement in place with your client(s). You should communicate with your generator clients about their ability to delegate to a service provider and prepare your staff to answer questions about delegation.

Requirements for written authorizahttps://rpra.ca/wp-content/uploads/Updated-Registration-Guidance-Manual-for-Generators-of-Liquid-Industrial-and-Hazardous-Waste-December-2022.pdftions to delegate, are set out in the ministry’s revised “Registration Guidance Manual for Generators of Liquid Industrial and Hazardous Waste”
Program: Hazardous Waste

Topic: Carrier , General , Receiver , Registry

Yes. Carriers and receivers are required to create an account in the HWP Registry and link their active Environmental Compliance Approval numbers to their Registry accounts. Starting January 1, 2023, businesses and institutions regulated by the Hazardous Waste Program are required to report information through the Registry instead of through HWIN. Only carriers and receivers who have Registry accounts will be able to be listed on manifests.

Carriers can find training resources for account set up here

Receivers can find training resources for account set up here
Program: Hazardous Waste

Topic: AGD , Generator , Registry

The amended Regulation 347: General – Waste Management clarifies that generators can delegate a service provider to submit information to the registry on the generator’s behalf. We call this kind of service provider an “authorized generator delegate” or an “AGD”.

If you choose the AGD role in RPRA’s HWP registry, you must have a written delegation agreement with the generator that appointed you their delegate.

Requirements for written authorizations to delegate, are set out in section 7.2 Delegating Registration and Reporting (section 27.2 of Regulation 347) of the ministry’s revised “Registration Guidance Manual for Generators of Liquid Industrial and Hazardous Waste”.

See FAQ: What is the difference between partial and full delegation?

Program: Hazardous Waste

Topic: AGD , Generator , Registry

Full delegation: when generators hire service providers to do all the facility and waste stream management, reporting and fee payment in the registry on their behalf, and they never have to set up accounts or use the registry.

Partial delegation: when generators want to set up their own account in the registry and pay their own fees, they can still delegate facility and waste stream management and other reporting activities to a service provider.

Please note delegation is not needed for a service provider to create manifests for your facility. Delegation is needed only for a service provider to help manage a generator’s facility and waste stream information (e.g., register or edit waste streams) or sign off on manifests on the generator’s behalf.

Comparison of delegation options

Function	Full delegation	Partial delegation	No delegation
Create my own generator registry account and register my own facilities		⚫	⚫
Register my own wastes		⚫	⚫
Create my own manifests		⚫	⚫
Sign my own manifests (including corrections)		⚫	⚫
Have an AGD register my facilities	⚫
Have an AGD register my wastes	⚫	⚫
Have 2 or more AGDs register and manage waste at the same facility		⚫
Have an AGD or other service provider create my manifests	⚫	⚫	⚫
Have an AGD sign manifests on my behalf (including corrections)	⚫	⚫

Note: If you fully delegate to a service provider, you will not have to use the HWP Registry

Program: Hazardous Waste

Topic: General , Registry

Yes, all users who have an active waste stream associated with an active facility and have not delegated account creation to an Authorized Generator Delegate are required to create an account in the HWP Registry. Account creation consists of entering your company name and contact information and creating usernames and passwords. Once you create an account in the new registry, you will be able to migrate all of your existing generator numbers from HWIN (and associated facility and waste information) to your one company account.

If you are a generator who is fully delegating to an Authorized Generator Delegate (AGD), you will not have to create a Registry account. In that case, the AGD will manage your facility and waste information under their own Registry account.

If you are a generator who doesn’t have an active waste stream associated with an active facility, there is no need to create a registry account or delegate an AGD to do so on your behalf.

See FAQ: Will HWIN users’ data be migrated to the HWP Registry?

See FAQ: What is delegation?
Program: Hazardous Waste

Topic: General , Registry

HWIN pre-paid balances have not been transferred to the HWP Registry. The regulated community no longer has access to HWIN to manage their accounts and pay fees associated with activities from 2022 or earlier.

If necessary, the ministry will contact generators to address balances remaining in HWIN pre-paid accounts from 2022. The Ministry can be contacted at HazardousWasteProgram@ontario.ca

Read RPRA HWP Registry Fees Schedule

See FAQ: Will I pay my fees using a prepaid account like in HWIN?
Program: Hazardous Waste

Topic: General , Registry
Yes, in October 2022, RPRA has migrated the facility and waste stream data identified below to the new registry to minimize the volume of data users would otherwise have to enter from scratch.

Data that has been migrated into the Registry from HWIN includes:

Active generators accounts:

Generator ID

Company details

Site location

Company official / alternate HWIN Administrator details

Site Details

Waste Identification (for active wastes):

Waste Class

Waste Stream

Land Disposal Restrictions (LDR) Notification Form

Fee exemptions

Carrier and Receiver Environmental Compliance Approval (ECA) information:

ECA number

Company Name

Site location

Company admin / official information

Waste codes

*The following data has not been migrated:

Generator accounts where the generator number or ID begins with ONR or ONF

Inactive waste streams and facilities

Manifests

On-site processing, storage and disposal information

LDR questionnaires (only LDR notification forms will be migrated)

Financial information (including account balances, payment information)

Document attachments (such as copies of Environmental Compliance Approvals)

Note: while some recently expired generator accounts might have been migrated to the registry, users should have ensured that their data in the HWIN system is accurate and up to date ahead of the migration in October to ensure their data is accessible in the registry. This may have included reactivating inactive waste streams and facilities in HWIN in order for them to be migrated to the registry.