Frequently Asked Questions

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• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu Has HWIN users’ data been migrated to the HWP Registry?

  Yes, in October 2022, RPRA has migrated the facility and waste stream data identified below to the new registry to minimize the volume of data users would otherwise have to enter from scratch.

  Data that has been migrated into the Registry from HWIN includes:

  1. Active generators accounts:

  • Generator ID
  • Company details
  • Site location
  • Company official / alternate HWIN Administrator details
  • Site Details
  • Waste Identification (for active wastes):
    • Waste Class
    • Waste Stream
    • Land Disposal Restrictions (LDR) Notification Form
  • Fee exemptions

  1. Carrier and Receiver Environmental Compliance Approval (ECA) information:

  • ECA number
  • Company Name
  • Site location
  • Company admin / official information
  • Waste codes

  *The following data has not been migrated:

  • Generator accounts where the generator number or ID begins with ONR or ONF
  • Inactive waste streams and facilities
  • Manifests
  • On-site processing, storage and disposal information
  • LDR questionnaires (only LDR notification forms will be migrated)
  • Financial information (including account balances, payment information)
  • Document attachments (such as copies of Environmental Compliance Approvals)

  Note: while some recently expired generator accounts might have been migrated to the registry, users should have ensured that their data in the HWIN system is accurate and up to date ahead of the migration in October to ensure their data is accessible in the registry. This may have included reactivating inactive waste streams and facilities in HWIN in order for them to be migrated to the registry.

   

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• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu Will the new Registry be through HWIN (the Hazardous Waste Information Network)? Will HWIN still be a thing?

  As of January 1, 2023, generators, carriers, and receivers of industrial hazardous or liquid waste are required to report their hazardous waste management activities and pay fees through RPRA’s digital Hazardous Waste Program (HWP) Registry or HazTrack mobile app and instead of through HWIN (the Hazardous Waste Information Network).

  The HWP Registry is open since November 15, 2022, to allow generators or their delegated service providers (also referred to as an “authorized generator delegate”) to create an account and add facilities and waste streams.

  HWIN pre-paid balances have not been transferred to the HWP Registry. The regulated community no longer has access to HWIN to manage their accounts and pay fees associated with activities from 2022 or earlier.

  If necessary, the ministry will contact generators to address balances remaining in HWIN pre-paid accounts from 2022. 

   

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• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu Who do I contact about the HWP Registry? 

  Please direct all questions related to the HWP Registry to RPRA via registry@rpra.ca.

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• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu Where can I find information about the Hazardous Waste Program and associated regulations?

  More information about the program and the associated regulations is available through the following resources:

  • The ministry’s Hazardous Waste Management webpage: https://www.ontario.ca/page/hazardous-waste-management-business-and-industry
  • The revised Registration Guidance Manual for Generators of Liquid Industrial and Hazardous Waste.
  • Regulation 347: General – Waste Management under the Environmental Protection Act: https://www.ontario.ca/laws/regulation/900347
  • Ontario Regulation 323/22: Subject Waste Program under the Resource Recovery and Circular Economy Act: https://www.ontario.ca/laws/regulation/r22323

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• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu Can I continue to submit paper reports, including paper manifests, on January 1, 2023? 

  The amended Regulation 347: General – Waste Management requires the regulated community to report through the new electronic Hazardous Waste Program Registry, starting January 1, 2023.

  In exceptional circumstances, if a person believes that submitting a document electronically through the new Registry will result in undue hardship, a request may be submitted to the Ministry for a time-limited approval to submit a paper submission instead. This is outlined in section 27.1 (1) of Regulation 347 that will take effect January 1, 2023, and more information will be made available by the Ministry in the future.

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• Program: Hazardous Waste

  Topic: General , Generator , Registry

  Toggle the submenu Will all generators be required to use the new Registry?

  All information required to be reported under the Hazardous Waste Program and Regulation 347: General – Waste Management will need to be submitted through the new Hazardous Waste Program Registry starting January 1, 2023.

  However, the amended Regulation 347: General – Waste Management makes clear that a generator can delegate reporting activities to a service provider, so service providers can submit the required information to the Registry and pay fees on behalf of the generator.

  See FAQ: Where can I find information about the Hazardous Waste Program and associated regulations

  See FAQ: what is delegation?

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• Program: Hazardous Waste

  Topic: General , Registration , Registry

  Toggle the submenu Will I still have to register annually in the new HWP Registry?

  Annual registration will no longer be required. The Ministry of the Environment, Conservation and Parks removed the annual registration renewal requirement (currently between January 1 and February 15), as per the amended Regulation 347: General – Waste Management. Starting January 1, 2023, registration information will be collected from generators at the time the business has a waste management activity to report in the new Registry, or where a waste generator’s facility-related information is inaccurate or has become outdated.

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• Program: Hazardous Waste

  Topic: General , Registry

  Toggle the submenu Where can I find additional information about the HWP Registry? 

  There are several places where you can find more information on the HWP Registry: 

  1. Visit our Hazardous Waste Program Registry webpage: https://rpra.ca/programs/hwp/.
  2. Read our HWP Registry-related news articles: https://rpra.ca/category/hazardous-waste/.
  3. Review materials from our learning sessions: https://rpra.ca/learn/hazardous-waste-program-registry/.
  4. Sign up for regular email updates: https://cloud.info.rpra.ca/SignUpPage.

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• Program: Hazardous Waste

  Topic: General

  Toggle the submenu Who do I contact about my regulatory requirements?

  The Ministry of the Environment, Conservation and Parks is responsible for overseeing the Hazardous Waste Program and conducting compliance and enforcement activities. The program is set out under Regulation 347: General – Waste Management under the Environmental Protection Act and Ontario Regulation 323/22: Subject Waste Program under the Resource Recovery and Circular Economy Act.

  Questions related to the regulations should be directed to the ministry at HazardousWasteProgram@ontario.ca

   

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