Frequently Asked Questions

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• Program: Hazardous and Special Products

  Topic: HSP , Producer , Registration , Registry

  Toggle the submenu When and how do I register with RPRA as an HSP producer?

  When to register as a producer 

  Producers of oil filters and non-refillable pressurized containers, oil containers, antifreeze, pesticides, refillable pressurized containers, solvents, paints and coatings  

  If the producer’s average weight of supply in 2018, 2019, 2020 was above the threshold in the table below, the producer was required to register with RPRA by November 30, 2021. Obligated producers who have not yet registered are out of compliance with the regulation and may face compliance action by RPRA. 

  If a producer was not required to register in 2021, they must register on or before July 31 of the first calendar year that they exceed the threshold in the table below. 

  Type of HSP	Average weight of supply from the previous three calendar years (tonnes)
  Oil Filters	3.5
  Non-refillable pressurized containers	3
  Antifreeze	20
  Oil Containers	2
  Paints and coatings	10
  Pesticides	1
  Refillable pressurized containers	8
  Solvents	3

  For assistance in calculating your average weight of supply, contact RPRA’s Compliance Team at registry@rpra.ca.  

  Producers of mercury-containing barometers, thermometers and thermostats, fertilizers and refillable propane containers

  If a producer met the definition of an HSP producer in 2021, they were required to register with RPRA by November 31, 2021.

  If you meet the definition of an HSP producer after November 31, 2021, you must register with RPRA within 30 days. 

  How to register as a producer

  1. Go to RPRA’s Registry at https://registry.rpra.ca/s/login/?language=en_US 
     • Note: The Registry will not work with the Internet Explorer web browser. Google Chrome is the recommended web browser to use.
  2. Click “Don’t have an Account? Create a new Account”.
  3. Follow the prompts to fill out your account details. 
     • Information needed at time of registration: 
       • CRA business number, business name, address, contact information, and 
       • Name, contact information of the person who will be responsible for completing registration.
  4. You’ll receive an email with a link to create your password.
  5. Select the program you want to enroll in.
  6. Submit a supply report with the total weight of each type of HSP that was supplied to consumers in Ontario in the previous years. 

  For more information and step by step instructions on how to submit a supply report, view our supply reporting guides here. 

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• Program: Hazardous and Special Products

  Topic: Producer , Reporting

  Toggle the submenu Am I considered a large or small producer for HSP supply data verification reporting?

  Large producers for supply data verification

  Producers whose average supply meets the large producer threshold in the below chart must submit a verification report for that reporting year.

  Example: Producers of oil filters that have an average weight of supply in their 2023 supply report that exceeds 100 tonnes are considered a large producer and must submit a verification report for oil filters in 2024.

  

  Small producers for supply data verification

  Producers who are below the threshold are considered small producers. Small producers are only required to submit a verification report but will be subject to inspections.

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• Program: Batteries , Blue Box , Hazardous and Special Products , ITT/AV , Lighting , Tires

  Topic: Producer , Registration , Registry , Reporting , RPRA Program and Registry Fees

  Toggle the submenu Can a producer choose to work with an external consultant?

  Producers are obligated parties under the Resource Recovery and Circular Economy Act and are ultimately responsible for their data submitted through RPRA’s Registry. Producers can choose to contract with an external consultant to support their data submission, but third parties have limited permissions in the Registry as they are not regulated parties.

  A producer can choose to assign a primary or secondary user profile in their Registry account to an external consultant. An external consultant may submit supply data reports and/or pay registry fees on the producer’s behalf.

  External consultants cannot submit and/or sign registration, executive attestations, account admin changes or supply data adjustment documentation on behalf of a producer. External consultants cannot be account admins, nor can they manage a PRO within the Registry on behalf of a producer.

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• Program: Batteries , Hazardous and Special Products , ITT/AV

  Topic: PRO , Producer , Reporting

  Toggle the submenu Who does RPRA consider an acceptable verifier/qualified person?

  A Verifier can be an individual, either an employee of the business or a hired third-party (including a PRO), who has one of the following designations and is not the same person who prepared the supply report:

  • CPA (Chartered Professional Accountant) in Canada or CPA (Certified Public Accountant) in the US
  • ACCA (Association of Chartered Certified Accounts) Qualification
  • CIA (Certified Internal Auditor)
  • CPB (Certified Professional Bookkeeper) in Canada
  • RPA (Registered Professional Accountant) in Canada

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• Program: Batteries , Blue Box , Hazardous and Special Products , ITT/AV , Lighting , Tires

  Topic: Producer

  Toggle the submenu Where a producer is exempt, do the obligations for the materials for which they are the producer become the responsibility of the organization that is next in the producer hierarchy?

  No, where a producer is exempt, the regulatory obligations do not become the responsibility of the organization that is next in the producer hierarchy. The exempt producer remains the “producer” for those materials; they are just exempt from certain requirements under the regulation as set out in the relevant provisions providing for the exemption. This is the case in all RRCEA regulations.

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• Program: Batteries , Blue Box , Hazardous and Special Products , ITT/AV , Lighting , Tires

  Topic: Collection systems , Producer

  Toggle the submenu Can a producer collect products or materials that are not designated under RRCEA regulations?

  Yes, a producer, a PRO (producer responsibility organization) on behalf of a producer, or a service provider on behalf of either party, can collect any product or material (including materials or products that are not designated under the Resource Recovery and Circular Economy Act, 2016 (RRCEA)). For example, a battery producer may choose to collect batteries that weigh over 5kg; a tire producer may choose to collect bicycle tires; or a Blue Box producer may choose to collect books.

  Products or materials that are not designated under RRCEA regulations cannot be counted towards meeting a producer’s collection or management requirements under RRCEA.

  If designated materials are co-collected with materials that are not designated, a person must use a methodology or process acceptable to the Authority to account for those materials. Anyone considering this can contact the Compliance Team to discuss at registry@rpra.ca or 833-600-0530.

  For example, if bicycle tires are collected at the same time as automotive tires, they must be accounted for separately both when collected and when sent to a processor.

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• Program: Batteries , Blue Box , Hazardous and Special Products , ITT/AV , Lighting , Tires

  Topic: Disposal facility , Hauler , PRO , Processor , Producer , Refurbisher , Registration , Reporting , Retreader

  Toggle the submenu Does RPRA accept requests for extending registration or reporting deadlines?

  No. Effective February 6, 2023, RPRA will no longer accept requests for extensions to registration or reporting deadlines. Obligated parties should make every effort to ensure they meet all submission deadlines as part of their obligations under their associated regulation.

  For more guidance, read the Late Registration or Report Submissions Compliance Bulletin.

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• Program: Batteries , Blue Box , Hazardous and Special Products , ITT/AV , Lighting , Tires

  Topic: Disposal facility , Hauler , PRO , Processor , Producer , Refurbisher , Reporting , Retreader

  Toggle the submenu What are the potential consequences of late reporting?

  Failure of an obligated party to meet a registration or reporting deadline may result in compliance action, including compliance orders, prosecutions or monetary penalties issued in accordance with the Administrative Penalties Guidelines.

  In accordance with the Risk Based Compliance Framework, RPRA will communicate to obligated parties, via email, about their reporting requirements in advance of submission deadlines. RPRA will also send deadline reminders and notify missed deadlines to obligated parties prior to taking further compliance action.

  For more guidance, read the new Late Registration or Report Submissions Compliance Bulletin.

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• Program: Blue Box , Hazardous and Special Products

  Topic: Collection systems , PRO , Processor , Producer

  Toggle the submenu Do I dispose of my empty paints cans, pesticides, solvents and fertilizers at Blue Box collection sites or HSP collection sites?

  Paints, pesticides, solvents fertilizers obligated under the HSP Regulation along with their primary packaging must be accepted at collection sites collecting the corresponding material. For instance, empty paint cans and pesticide aerosols obligated under the HSP Regulation must be accepted at collection sites collecting paint and pesticides.

  See our FAQ to understand “Under the HSP Regulation, is the packaging of antifreeze, pesticides, solvents, paints and coatings obligated?” and “Are containers that are obligated under the HSP Regulation obligated as Blue Box materials?“

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• Program: Batteries , Blue Box , Hazardous and Special Products , ITT/AV , Lighting , Tires

  Topic: Producer , Registry

  Toggle the submenu What is the difference between an account admin, a primary and a secondary user in the Registry portal?

  Account admins have access to all information within a registrant’s account. They can create and assign primary and secondary users’ access to the account, edit and submit reports, and pay fees. They are the only ones who can manage PROs.  Account admins can view all activities users undertake. They will also be the recipient of emails from the Registry portal.

  Primary users can only assign secondary users’ access to the account, edit and submit reports and pay fees.

  Secondary users can only edit and submit reports and pay fees.

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